Meeting Minutes – #2 Quarterly 11-18-2018

Mattawan Athletic Boosters > Meeting Minutes > Meeting Minutes – #2 Quarterly 11-18-2018
Meeting Minutes, News0
  1. Welcome – Topher Ropp
  2. Board Members
    President- Scott Sanderson – with regrets
    Vice President-Topher Ropp
    Secretary- Renee Sanderson
    Treasurer- Pam Kolinski
    Director – Christi Usher – with regrets
  3. Committee Chairs
    Fundraising-Shannon Melvin – with regrets
    Sponsorship-Gregg Rutgers
    Spirit-Amy Doxtater & Paulette Pugh
    Concessions – Julie Ringlever
    Website/Social Media – Tara Conklin & Jennifer Heilman – with regrets
  4. Treasurer Report-
    Current Account Balance: $63,896.07
    Withdrawals/Payments: $8,365.00 (this school year to date)
    501c3 Update: awaiting IRS approval still (4+ months)
  5. Fundraising Report- Renee Sanderson & Gregg Rutgers
    Bowling for Boosters – Winter – March 9 tentative, $30 Airway Lanes Vs. Revel & Roll
    discussed online auction and basket items more information will come from Shannon to
    coaches. Signs and best seat in the house auction items will be available prior to the
    bowling event for next school year 2019-2020.
  6. Sponsorship Report- Gregg Rutgers:
    Corporate Sponsors Donations, Turf project – looking for a big Anchor Sponsor and then
    multiple other sponsors to cover cost Est: 1.8 mil to 4.5 mil to do all fields, New audio and
    scoreboards for indoor gym ($100,000 +) and then for Baseball and softball (about $4,000),
    weightroom upgrade there is a potential sponsor for the entire concept. Spirit room /
    concession room Fire suppression issue has halted project at this time but hope it will be done
    during Winter Sports. Advantage Roofing project for Baseball and Softball fields was reviewed
    as well.
  7. Spirit Report- Amy/ Paulette/Gregg
    BSN – Online Store 1st – 15th each month- Sales months sales – feedback from Swim
    Coach was that Mike got her store set up in 3 days and very happy with products offered.
    Coach Brown also had positive feedback about Mike at BSN. All brands except Addidas are
    available.
    Winter Sales and Concession Area- on hold due to fire suppression issues.
  8. Concessions – Julie Ringlever –
    Plan to use Sam’s Club and get a MAB membership. Also Creamery would like to
    partner and we hope to get a freezer provided from them for the individual ice creamers.
    Sign-Up Genius is being used – coaches appreciate getting to choose their dates to sign
    up for concessions. 2 date commitment either Winter or Spring or combination.9. Yard Signs – Renee Sanderson/Christine Janssen
    $25 each – New printer this year see Facebook page for link to Square to order and
    purchase
  9. MAB Scholarship – Topher Ropp
    $1500 for Male and Female (up from $500)
    No end of Year Sr. Sports Awards Banquet – Will combine it with All School Night
  10. Student Activities – Chad Yeager
  11. Open Floor/Q&A – Suggestion to send out a mass email to middle school or elementary
    school families to try and recruit parents of younger students to join the Boosters as there will be
    a big outflux of board members in about 1 1⁄2 years.
    Another suggestion putting information about the Boosters on the tv screens in lobby during
    games.
    Adjourn – meeting adjourned at 8:05 pm
    2018/2019 Quarterly Meetings
    Sunday February 10, 2019 @ 7PM High School Library
    Sunday May 19, 2019 @ 7PM High School Library
    Reminder: Coaches or Team Representative Must attend 3⁄4 of meetings and provide
    basket / raffle item annually to be eligible for funds from Mattawan Athletic Boosters
MAB Quarterly Meeting #2 2018-19 AgendaDownload